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EDI compliance and integration with Burlington Coat Factory

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This post was updated to reflect current trends and information.

Company Overview of Burlington Coat Factory

Burlington Coat Factory is an American national off-price department store retailer and a division of Burlington Coat Factory Warehouse Corporation. The company operated 592 stores located in 45 states and Puerto Rico, inclusive of an internet store and has approximately 40 000 employees.

As per the company’s website, the first store was opened in Burlington, New Jersey in 1972, selling principally coats and outerwear.  Since then company diversified product categories by offering an extensive selection fashion-focused, labeled merchandise acquired directly from nationally recognized manufacturers and other suppliers.

Burlington Coat Factory EDI Standards

For all communications with their suppliers, Burlington Coat Factory use Electronic Data Interchange (EDI) including purchase orders, Advance Ship Notices (ASN), Invoices etc. The company is on EDI X12 v4010 standard.

Burlington Coat Factory EDI Specification

850 Purchase Order

Burlington Coat Factory sends 850 Purchase Orders via EDI, to inform their seller of a product request. A Purchase order 850 may be used to provide distribution requirements for receiving location(s), such as cross-dock, drop-ship, or direct to consumer as would be the case for the Burlington online store.

For each 850 Purchase Order, they indicate a purchase order number, a P/O date, the location of the ship to, provide a delivery time and product pricing.

856 Ship Notice/Manifest

Burlington Stores requires their seller to send an 856 Ship Notice/Manifest via EDI, to be advised of shipment information. The 856 transactions, includes order information, description of goods, types of packaging used, carrier information and more.

For a single purchase order, there can be or more shipments which would be followed by one or more 856 ASN Advance Ship Notice and possibly one or more 810 Invoices.

810 Invoice

The suppliers of Burlington Coat Factory have to comply with X12 810 Invoice to bill Burlington for products and services shipped to their stores.

Using an EDI 810 Invoice, permits Burlington to register payment-request information and update automatically their appropriate systems. The information included in the Invoice 810 provides automated cross-referencing of a purchase order and receiving information. This process is executed without manual intervention, thus eliminating further data entry.

824 Application Advice

Burlington Stores send 824 Application Advice via EDI, to notify the acceptance, rejection or acceptance with change of a trading partner’s transaction. The 824 transaction set contains information such as quantity and monetary amounts, dates, reference numbers, it also provides trading partner information, technical error descriptions in free-form text format.

852 Product Activity

The EDI message 852 Product Activity sent by Burlington to transmit product sales by location to the supplier. These messages inform a supplier about the items sold and items on hand at a store and its level. Burlington sends the EDI 852 message on a scheduled basis (e.g., weekly on Mondays) for input to a vendor’s sales and inventory management system.

997 Functional Acknowledgment

997 Functional Acknowledgment is required by Burlington, when sending or receiving EDI transactions. 997s, are an indication that a trading partner has successfully received a well-formed EDI message. The message Functional Acknowledgments 997 generated automatically for transmission back to the sending party.

Becoming EDI compliant with Burlington Coat Factory

EDI2XML offers full EDI integration with Burlington Coat Factory. From A to Z, a customer’s EDI requirements are handled by our team of EDI experts. We take care of EDI mapping, Trading Partner configuration, Standards maintenance, XML/CSV/TXT translation etc.

For more information Download our EDI2XML Translation Service Pricing Package here 

EDI2XML pricing packages

Bed Bath & Beyond EDI Integration, Compliance and Implementation

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This post was updated to reflect current trends and information.

Bed Bath & Beyond – Company Overview

Founded in 1971 Bed Bath & Beyond Inc.  is an American-owned omnichannel retailer offering a vast selection of high-quality domestic’s merchandise and home furnishings.

Bed Bath & Beyond (BBB) has an e-commerce platform consisting of various websites and applications. The Company also operates established retail stores in the United States, Puerto Rico, Canada, and Mexico. As of 2021, the company has a total of 1 020 stores and 55 000 employees.

Bed Bath & Beyond purchases its merchandise from 10 800 suppliers, 85% of such purchases are provided by small and medium-sized enterprises. The company’s 10 largest suppliers accounting for only 15% of purchases.

BBB faces growing competition from online stores, such as Amazon. To strengthen its presence on Internet, Company makes acquisitions such as Decorist an online interior design platform. One Kings Lane Inc. – an online home goods retailer which offers an extensive collection of designers. PersonalizationMall.com – online seller of personalized gifts. Of a Kind, is an e-commerce website that offers limited edition items from emerging fashion and home designers.

Bed Bath & Beyond EDI Compliance

To be among the Bed Bath & Beyond suppliers, you must be able to send and receive documents electronically in accordance with x12 EDI standards.

As a supplier of Bed Bath & Beyond your company may be required to exchange the following EDI business document types:

At any time, we can add additional Bed Bath and Beyond compliant EDI transactions at a customer’s request.

Check up our EDI Document Library

EDI Service Providers for Small Business

EDI2XML offers EDI integration with Bed Bath and Beyond to allow businesses of all sizes to become Bed Bath and Beyond EDI compliant.

Even small companies can trade with Bed Bath & Beyond using our EDI2XML Translation Service. Our services cover all:
  • EDI Mapping
  • Partner Configuration
  • Translation Processing
  • Standards Maintenance
  • XML Translation
  • EDI communication with Trading Partners, etc.

We also work with your team to easily integrate your EDI process with all major ERP systems.

Read: Convert EDI to XML: The Winning SaaS Option

Best EDI for Small Business

With our EDI converter, B2B companies have the ability to exchange essential business documents via EDI without hiring in-house EDI/IT personnel. Our EDI2XML Translation Service is the best EDI solution for B2B. This service is great for any business looking to implement EDI at an affordable price, without any headaches.

If you’re looking to complete an EDI project, Contact us today for your  FREE consultation to evaluate your EDI project.
contact-us-today-to-connect-withbed-bath-beyond-and-other-business-partners

The Advantages of EDI integration projects

Why use an EDI integration project?

In today’s business world, lots of decision makers are still wondering whether to plunge into EDI integration projects or to hire a couple of new employees to manually enter data received and processed by a third party EDI service bureau.

Which option is much more beneficial for their company and returns the most on their investment?

At a quick glance, hiring data entry clerks might seem appealing for the following reasons:
1) The EDI understanding is still a complex topic to understand by non-technical people;
2) The considerable initial capital investment on integration projects: professional services, EDI consultants, professional services…
3) The ongoing EDI service bureau transactional fees, connectivity fees..
4) The time and effort needed to integrate EDI with their ERP, or Business management software solution, that will be billed by IT consultants, EDI specialists and consultants.

While the above reasons are completely valid, companies stop short from researching about the evolution of the EDI world.

With EDI2XML and its “Software as a Service” model, companies are able to cut over 75% of their EDI integration projects costs and gain efficiency and accuracy within a short amount of time. Just by implementing and using EDI2XML translators, the IT consultant of an SMB, will be able to focus on building the integration between XML data files and the business management software solution in place, since XML is widely used and understood nowadays. EDI2XML is able to generate a readable XML of the EDI file, easily understood by humans and systems. As long as the IT consultant has access to the ERP database structure, he will be able to read the EDI formatted file in XML, and push to the tables, after applying all kinds of business validation. The same applies for outgoing EDI documents. As long as the IT consultant is able to generate an output XML file based on a pre-defined schema, XML2EDI engine will process that file and convert into an EDI file format.

EDI communication protocols are becoming very straightforward today; less complexity and more security. Major retailers and corporations are using AS2 or FTPs secured in order to communicate EDI documents back and forth between business partners. Even better, if a company is not able to handle EDI projects due to lack of budget or expertise, EDI2XML technology is used and empowering erpwizard which is a fully integrated business management software solution offered “as a service” (SAAS) either “on customer premises” or in “the cloud“. Not only is it a fully integrated ERP software solution, but it offers a complete EDI solution.

We have over 15 years in EDI integration in the retail, manufacturing, distribution and healthcare industries. We’ve been very active in Montreal, Canada, where our EDI consultants are experienced at the business level just as much as they are at the technical level.

Read: Free EDI to XML converter: What’s the catch?

Free EDI Demo

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How Much Does an EDI License Subscription Cost?

This post was updated to reflect current trends and information.

EDI2XML’s Subscription Cost

EDI2XML licensing is affordable since we take the time to listen to our customers’ EDI requirements and price it accordingly. We’ve also ensured that our monthly subscription plans fall within the budgets of companies of all sizes (from small to large). We offer two types of services:

EDI Web Service

Fully Managed EDI Services

EDI Web Service

EDI2XML Web Service is an HTTP EDI Web Service (REST API) that runs over the internet on EDI2XML’s own platform that takes HTTP requests to translate EDI messages into XML, and XML messages (based on EDI2XML’s proprietary format) into EDI.

You can get started quickly and easily with EDI2XML Web Service. It takes less than an hour to place a first call to the Web Service and sees the response.

EDI2XML Web Service Costs

The EDI2XML charges for using EDI HTTP/Web service calls are based on a very simple pricing system. The prize consists of [2] elements:
  1. The monthly mailbox fee is a “fixed” fee for Web Service Mailbox usage on the EDI2XML platform.
  2. During a calendar month, a “variable” fee is assessed based on the volume of data processed through EDI and XML translations.

Request EDI2XML Web Service Price List

Fully Managed EDI Services

With this SaaS option, all conversions of EDI files are done on our end, leaving you with no installation of software or hardware on your premises.

We offer EDI2XML Managed Services, a fully managed EDI service that includes translation and communication services to businesses of all sizes, in a variety of industries. We drop off and pick up all EDI documents to and from your trading partner’s server and send you email alerts when this is done.

Pricing for these options consist of a one-time affordable setup fee (only determined after a consultation call) as well as a monthly subscription fee, based on volume consumption in a given month (inbound and outgoing EDI transactions).

Don’t worry if your business has EDI documents that aren’t in the list of documents; we can always work with new documents.

We invite you to:

– Download the evaluation sheet and fill in the appropriate information

– Once the Excel evaluation sheet is filled in, please feel free to email it to sales@namtek.ca

– Download our EDI2XML Service Pricing Package to see the monthly plans we offer.

Within 24 hours someone will be contacting you for a free consultation to discuss your EDI requirements in more depth.
Get A Free EDI Consultation

Read: Fully managed EDI service VS HTTP Web Service: Which is Better for Your Business ?
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How does EDI2XML work ?

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How does EDI2XML work?

In simple terms, EDI2XML is a converter from EDI X12 format to XML format. The result XML format file is based on a pre-defined schema (xsd); we call it our “EDI2XML format”. Here is a very simple graphical description of the EDI2XML engine “in action”.

EDI Platform

Read: What is EDI ?

EDI2XML can work in two directions by changing a little switch when executing the command:

  • Convert incoming EDI X12 files to XML format
  • Convert outgoing XML format files to EDI format
For incoming EDI files, after a raw X12 EDI file is received using communication software and the EDI2XML engine is triggered, the following actions are executed one after the other:
– EDI2XML will verify the structure of the received file to make sure it is a valid raw EDI X12 format file
– If the raw EDI X12 file is valid in terms of structure, it will run another path to eliminate any information not considered part of EDI; for example, some headings and footers sent through the EDI VAN are automatically cleaned as it does not relate to any business information exchanged with the EDI partner
– The engine is smart enough to split a batch of incoming EDI files inside the same physical file, by envelop (ISA) and by ISA id, as a preparation for the conversion to XML, regardless of its EDI standard and revision
– Once all of the above is completed, the engine would generate for each one of the EDI files an equivalent XML formatted file.
The EDI2XML engine works a little differently when converting raw X12 files from an XML format. Once the engine is triggered with the option to convert XML to EDI X12 format, it will do the following actions:
– For each XML file found, EDI2XML will validate its structure and find out if it is well formed, to make sure it is compliant with edi2xml format and schema
– For each valid XML file, the engine will convert from XML to X12 raw EDI format
*It is important to note that the XML file should comply with a pre-defined xsd (or schema). All necessary information related to EDI versions and standards are sent within the XML file. For incoming and outgoing edi2xml formatted files, only files from the “ licensed” partners are being processed. Any EDI or XML file sent from/to an unlicensed partner will NOT be processed at all.

Read: How is EDI2XML licensed ?

Free EDI Demo

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What is a VAN ?

EDI Communication and VANs

What is a VAN ?

A Value Added Network (VAN) is considered the “post office” where business partners can collect and sort EDI documents coming through. As of today, a considerable amount of EDI transactions are still going through VANs, however this number is always in constant decline considering the popularity of the internet, its reduced cost as well as the level of security someone can implement with internet communication protocols. Most of the “major players” in the retail industry, have switched to a point-to-point communication of EDI files and transactions using one or many of the following secured communication protocols for a point-to-point EDI exchange:

FTP (not secured – plain text)

sFTP

Https

AS2

AS3

telnet

“bisync modem” to communicate through a value added network (VAN). This is the oldest method of secured communication.
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